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Campus Curricula Committee Forms
Curricula forms will be completed and submitted online via the links provided below.
Electronic workflow has also been implemented so that the form will automatically cycle to the correct persons for approvals. If you have questions or lack the proper security to submit a form, please contact the Campus Curricula Committee secretary.
The Curriculum Management program will provide direction to complete the following:
Course Change (CC) Form - This form is for creating a new course or modification of a current course.
Degree Change (DC) Form - This form is for creating or modifying degree programs, curriculum, emphasis areas, and minors.
When creating new degree programs, emphasis areas, or minors please obtain a CIP code from the following website: https://nces.ed.gov/ipeds/cipcode/
Once you have the CIP, please notate that in the justification of the DC form before submitting to the Registrar’s Office for approval.
Experimental Course (EC) Form - This form is for experimental courses 1001, 2001, 3001, 4001, 5001 and 6001.
*For the forms to work properly, it is recommended to use Internet Explorer or Google Chrome.
At the June 2014 Faculty Senate meeting, the following policy was approved which is effective for all EC and CC forms approved starting with the August 2014 CCC meeting:
An EC form must be submitted before an experimental course is to be offered. An EC form allows an experimental course to be offered unlimited times during the five year period following its approval. A CC form may be submitted to request a permanent course number, if that course has been offered experimentally at least two times during the preceding five year period.
Note: new courses which are absolute requirements for a degree program, minor, or certificate, may skip the experimental stage with justification stating such absolute requirement. If the new course(s) are being added as a new requirement for a degree program, then a DC form should also be submitted to modify the degree plan and add the new course(s) requirement(s).
Name Change (NC) Form - This form is for proposing a name change for a department.
Please note: Official CBHE forms should be submitted along with the DC form when requesting a new degree program or emphasis area, or when requesting a change of title in a degree program or emphasis area. Here is a link to the official CBHE forms: CBHE Forms.
Minor Creation Policy Ad Hoc Committee Report
The purpose for the Experimental Course (EC) process is to allow for development of modern degrees via new course content but also to help determine marketability and viability/cost effectiveness of the new courses. New or substantially different degree programs are subject to degree viability justification and approval by state agencies. New course creation can skip the EC process by making the course to be required within a degree program. Minor and certificate programs are useful marketing tools that exemplify uniqueness and value of the S&T campus to attract students but are elective and supportive to a program of study, not degree programs in their own right.
Course viability is subject to the Chancellor Policy Memo II-30, as well as the respective policies of each college. While course enrollments of courses being developed within the EC process are more lenient than permanently numbered courses, it is expected that new courses with permanent numbers will meet viability policies. Minors are commonly created for the purposes specified above as an extension of a degree program, having required courses in common, which has no additional program cost since the courses are populated as required parts of the degree program. As such, minors created from degree programs are encouraged. Departments can choose to skip the EC process and create a new permanent course, e.g., when creating a minor, emphasis, or certificate, in addition to courses that are also to be required within a degree program.
Certificates are to undergo regular curriculum approval processes, subject to the following:
Undergraduate certificates must have one primary owner (i.e., degree program) that does not preclude co-listing and must consist of currently offered or already approved (i.e., hard numbered) courses. Experimental courses may not be included as a part of a proposed certificate program of study. Proposed certificate programs, once approved, shall not allow substitute courses except in extenuating circumstances. Such extenuating circumstances must be approved by the associated Dean of the College in which the certificate program resides or of Graduate Studies for graduate certificates. Approved certificates shall become effective in the Fall Semester of an academic year. Certificates already approved or in approval processes prior to creation of this policy shall be grandfathered as approved under their existing processes but any future changes to those or later certificates must follow the regular curriculum approval system/processes.
Proposed Certificate programs of study must be submitted to the Missouri Department of Higher Education (MDHE) for approval. Certificate proposals are to be submitted through the campus curriculum approval process in parallel with an MDHE submittal after approval by the associated Dean, and can be approved by faculty senate and become a Certificate subject to MDHE approval. The action of MDHE shall be reported by the CCC at the FS meeting following MDHE approval or rejection of the Certificate.
Minor or Certificate with Permanent Course Creation
The goal is to underscore the excellence available in academic learning on campus but to not maintain those that do not attract students. Each degree program is allowed one minor or certificate program that requires no student population justification per year, having been ostensibly created from required courses of their degree program, but departments may create as many other minors or certificates as are reasonably populated. All current minor and certificate programs are included in any counting of minors and certificates that are not justified by population.
Minors or certificates can be used as a reason to create new classes that bypass the EC process provided there is a compelling reason for their creation. The campus curriculum committee (CCC) will recommend to the Senate those that are deemed compelling. All proposed permanent courses, those proposing non-experimental catalog numbers, must be required in the minor or certificate. No more than 6 credit hours of new permanent courses per year that bypass the EC process are allowed; any additional course credit hours bypassing the EC process must be well-justified.
Course Purging Policy
To avoid simply a bypassing of the EC process, minors and certificates and their respective courses shall be evaluated for number of students completing said minor and courses at a period of 5 years and assessed against the appropriate campus policy(ies). Minors and certificates and their courses required within the minor or certificate not meeting those policies are to be deactivated along with the new courses that were created outside the EC process when the minor or certificate was created unless the course has been taught successfully within the last 5 years.
Courses not taught are routinely purged from the catalog about every 10 years. At the 10 year review, any required courses for a degree program, minor, or certificate but having not been taught successfully during the last 10 years will be assessed by the campus curriculum committee for deactivation, along with the degree program, minor, or certificate requiring that course.