Additional Authorized Access / Third Party FERPA Release Overview

Additional Authorized Access

Missouri S&T students can grant other users direct and authorized online access to their student information in Joe’SS, which may include:

Student Account Information
Grants access to 1098Ts.  To view current and past financial activity, e-billing information, and the ability to make online payments, instructions for financial Authorized User Access is available here.

Academic Information
Grants access to view Class Schedule, Grades, and Transfer Credit information.

Directory Information
Grants access to view address, e-mail, and phone information.

Financial Aid
Grants access to view financial aid information. This includes information about awards, loans, scholarships, fellowships and work-study jobs that you have received or have been offered. If you have applied for financial aid, it includes information about the status of your application.

In authorizing Additional Authorized Access members, the student acknowledges that the University is not responsible for any unauthorized disclosure of student information by your registered members.

STUDENTS

To grant access to AAA (Additional Authorized Access) simply log into Joe’SS and navigate to the Personal Information tile and select Information Privacy from the left-side menu.  Then select Additional Authorized Access.

Enter the Additional User's name and email address and make the appropriate Access Granted selections. Once finished, click Save. An email will be sent to the user notifying that they now have access to AAA and will give log in directions.  Users have 24 hours to create an account before the link contained in the email expires.

You may add up to five Additional Authorized Users to your account.

To remove the access for an Additional Authorized User – navigate to the AAA page and select Delete and Save. Please note that the user will be sent an email notifying that access has been revoked.

 IMPORTANT INFORMATION FOR AUTHORIZED USERS

Your student may choose to grant you direct and authorized online access as an Additional Authorized Access member. By virtue of creating this Additional Authorized Access account, your student is granting the university permission to share specified records with you. Students have the right to revoke this access at any time.

The federal law called the Family Educational Rights and Privacy Act, also known as FERPA or the Buckley Amendment, maintains that a student's educational and financial records are private and confidential. The information contained in these records may only be released with consent from the student.

If your student has set up an AAA account, you will receive an email message with directions on how to set up your password and log into AAA.

Third Party FERPA Release

The Family Educational Rights and Privacy Act (Buckley Amendment) prohibits access to, or release of, educational records or personally identifiable information contained in such records (other than directory information) without the written consent of the student or as specified by other exceptions such as subpoenas and court orders. Please see this web site for full explanation and regulatory exceptions: http://www.umsystem.edu/ums/rules/collected_rules/information/ch180/180.020_student_records.

Students may not select subsections of academic records to be released. In other words, a student may not give a parent access to billing information, but not to grades. Generally, this release will cover all non-directory information; however, some information such as disciplinary actions may require additional permission from the student in a written format. Release of information is not required by law.

Also, this release allows verbal access only. Student’s signature will be necessary for any written or printed documentation such as grades. All permissions granted will stay in effect until removed by the student.

STUDENTS

To grant access to FERPA Release, simply log into Joe’SS and navigate to the Personal Information tile and select Information Privacy from the left-side menu.

Select the FERPA Release tab and enter the name, phone number, and relationship of the person added. Once finished, click Save.  To add additional people, click the + sign and enter their information.

To remove access go to the FERPA Release tab.  Click the - sign next to the person you want to remove and click Save.

To restrict directory information, click on the FERPA Restrictions menu item on the left.  This could take up to 24 hours to go into effect.