Deadlines for Submission of DC, CC, or EC Forms

The below table lists the Experimental Course (EC), Course Change (CC), and Degree Change (DC) form curricula deadlines during Academic Year 2017-2018, followed by explanation of terms and several additional notes.

  Department submission to Registrar  DSCC submission to Registrar   CCC Meeting Faculty Senate Meeting 
EC forms for Fall 2017 July 14, 2017 July 28, 2017 August 15, 2017 n/a
Affecting CC forms for Spring 2018
August 18, 2017 September 1, 2017 October 3, 2017 October 19, 2017
Non-affecting CC forms for Spring 2018
September 15, 2017 September 29, 2017 October 24, 2017 November 9, 2017
EC forms for Spring 2018
December 1, 2017 December 15, 2017 January 9, 2018 January 25, 2018
Affecting CC forms for Summer 2018 & Fall 2018
December 29, 2017 January 12, 2018 February 6, 2018 February 22, 2018
Non-affecting CC forms for Summer 2018 February 23, 2018 March 9, 2018 April 3, 2018 April 26, 2018
EC forms for Summer 2018 April 6, 2018 April 20, 2018 May 8, 2018 n/a
DC forms & non-affecting CC forms for Fall 2018 April 6, 2018 April 20, 2018 May 8, 2018 June 14, 2018
EC forms for Fall 2018 July 13, 2018 July 27, 2018 August 14, 2018 n/a

(Faculty Senate Meetings on September 14, 2017, December 7, 2017 and March 22, 2018 not listed)

Affecting CC forms are those that potentially can negatively affect students by either making the prerequisites of an existing permanent course more restrictive or substantially altering an existing permanent course. Non-affecting CC forms make course changes that do not have the potential to negatively affect students because either they are creating a new permanent course or they do not make the prerequisites of an existing permanent course more restrictive nor do they substantially alter an existing permanent course. Affecting CC forms need to be approved by Faculty Senate (FS) before the advising week for the first semester in which they are to be in effect and be actually offered.

The department submission to Registrar deadline as well as the DSCC to Registrar deadline are by noon of the listed dates.  All forms need to be electronically submitted.  The links to those forms are located at: http://registrar.mst.edu/currcom/forms/.

The department submission to Registrar deadlines are typically two weeks prior to the deadlines for Discipline Specific Curricula Committees (DSCCs) to submit approved forms to the CCC secretary, in order to give DSCCs sufficient processing time.

Meeting the department submission to Registrar deadlines does not guarantee making the designated CCC meeting agenda, just makes it more likely; many factors can influence DSCC processing time; departments are advised to make sure that forms are filled out correctly and completely, e.g., including approvals needed for co-listed courses, in order to minimize delays.

Missing the department submission to Registrar deadlines does not guarantee not making the designated CCC meeting agenda, just makes it less likely; the CCC secretary and DSCC chairs do their best to process forms in a timely manner and when all the stars align it is sometimes possible to process forms in less than a week.

At the June 2014 Faculty Senate meeting, the following policy was approved which is effective for all EC and CC forms approved starting with the August 2014 CCC meeting: “An EC form must be submitted before an experimental course is to be offered. An EC form allows an experimental course to be offered unlimited times during the five year period following its approval. A CC form may be submitted to request a permanent course number, if that course has been offered experimentally at least two times during the preceding five year period.”

Note: New courses which are absolute requirements for a degree program, minor, or certificate, may skip the experimental stage with justification stating such absolute requirement. If the new course(s) are being added as a new requirement for a degree program, then a DC form should also be submitted to modify the degree plan and add the new course(s) requirement(s).