Deadlines for Submission of DC, CC, or EC Forms

The below table lists the Experimental Course (EC), Course Change (CC), and Degree Change (DC) form curricula deadlines during Academic Year 2018-2019, followed by explanation of terms and several additional notes.

 

Department submission to Registrar 

DSCC submission to Registrar 

 CCC Meeting

Faculty Senate Meeting 

EC forms for Fall 2018

July 13, 2018

July 27, 2018

August 15, 2018

n/a

Affecting CC forms for Spring 2019

August 17, 2018

August 31, 2018

October 3, 2018

October 18, 2018

Non-affecting CC forms for Spring 2019

September 21, 2018

October 5, 2018

October 31, 2018

November 15, 2018

EC forms for Spring 2019

November 30, 2018

December 14, 2018

January 9, 2019

January 24, 2019

Affecting CC forms for Summer 2019 & Fall 2019

December 28, 2018

January 11, 2019

February 6, 2019

March 6* (if needed)

February 21, 2019

Non-affecting CC forms for Summer 2019

February 22, 2019

March 8, 2019

April 3, 2019

April 25, 2019

EC forms for Summer 2019

April 5, 2019

April 19, 2019

May 8, 2019

June 13, 2019

DC forms & non-affecting CC forms for Fall 2019

April 5, 2019

April 19, 2019

May 8, 2019

June 13, 2019

EC forms for Fall 2019

July 12, 2019

July 26, 2019

August 14, 2019

TBD

Other CCC meeting not listed is on Wednesday, December 5, 2018 from 9-10:30am in Bertelsmeyer 110H.

Affecting CC forms are those that potentially can negatively affect students by either making the prerequisites of an existing permanent course more restrictive or substantially altering an existing permanent course. Non-affecting CC forms make course changes that do not have the potential to negatively affect students because either they are creating a new permanent course or they do not make the prerequisites of an existing permanent course more restrictive nor do they substantially alter an existing permanent course. Affecting CC forms need to be approved by Faculty Senate (FS) before the advising week for the first semester in which they are to be in effect and be actually offered.

The department submission to Registrar deadline as well as the DSCC to Registrar deadline are by noon of the listed dates.  All forms need to be electronically submitted.  The links to those forms are located at: http://registrar.mst.edu/currcom/forms/.

The department submission to Registrar deadlines are typically two weeks prior to the deadlines for Discipline Specific Curricula Committees (DSCCs) to submit approved forms to the CCC secretary, in order to give DSCCs sufficient processing time.

Meeting the department submission to Registrar deadlines does not guarantee making the designated CCC meeting agenda, just makes it more likely; many factors can influence DSCC processing time; departments are advised to make sure that forms are filled out correctly and completely, e.g., including approvals needed for co-listed courses, in order to minimize delays.

Missing the department submission to Registrar deadlines does not guarantee not making the designated CCC meeting agenda, just makes it less likely; the CCC secretary and DSCC chairs do their best to process forms in a timely manner and when all the stars align it is sometimes possible to process forms in less than a week.

At the June 2014 Faculty Senate meeting, the following policy was approved which is effective for all EC and CC forms approved starting with the August 2014 CCC meeting: “An EC form must be submitted before an experimental course is to be offered. An EC form allows an experimental course to be offered unlimited times during the five year period following its approval. A CC form may be submitted to request a permanent course number, if that course has been offered experimentally at least two times during the preceding five year period.”

Note: New courses which are absolute requirements for a degree program, minor, or certificate, may skip the experimental stage with justification stating such absolute requirement. If the new course(s) are being added as a new requirement for a degree program, then a DC form should also be submitted to modify the degree plan and add the new course(s) requirement(s).