Deadlines for Submission of DC, CC, or EC Forms

The below table lists the Experimental Course (EC), Course Change (CC), and Degree Change (DC) form curricula deadlines during Academic Year 2016-2017, followed by explanation of terms and several additional notes.

  Department submission to Registrar  DSCC submission to Registrar   CCC Meeting Faculty Senate Meeting 
EC forms for Fall 2016 July 15, 2016 July 29, 2016 August 16, 2016 n/a
Affecting CC forms for Spring 2017
August 19, 2016 September 2, 2016 October 5, 2016 October 20, 2016
Non-affecting CC forms for Spring 2017
September 23, 2016 October 7, 2016

November   2, 2016

November 17, 2016
EC forms for Spring 2017
December 2, 2016 December 16, 2016 January 10, 2017 n/a
Affecting CC forms for Summer 2017 & Fall 2017
December 30, 2016 January 13, 2017 February 8, 2017 February 23, 2017
Non-affecting CC forms for Summer 2017 February 24, 2017 March 10, 2017 April 5, 2017 April 20, 2017
EC forms for Summer 2017 April 7, 2017 April 21, 2017 May 9, 2017 n/a
DC forms & non-affecting CC forms for Fall 2017 April 7, 2017 April 21, 2017 May 9, 2017 June 15, 2017
EC forms for Fall 2017 July 14, 2017 July 28, 2017 August 15, 2017 n/a

Affecting CC forms are those that potentially can negatively affect students by either making the prerequisites of an existing permanent course more restrictive or substantially altering an existing permanent course. Non-affecting CC forms make course changes that do not have the potential to negatively affect students because either they are creating a new permanent course or they do not make the prerequisites of an existing permanent course more restrictive nor do they substantially alter an existing permanent course. Affecting CC forms need to be approved by Faculty Senate (FS) before the advising week for the first semester in which they are to be in effect and be actually offered.

The department submission to Registrar deadline as well as the DSCC to Registrar deadline are by noon of the listed dates.  All forms need to be electronically submitted.  The links to those forms are located at: http://registrar.mst.edu/currcom/forms/.

The department submission to Registrar deadlines are typically two weeks prior to the deadlines for Discipline Specific Curricula Committees (DSCCs) to submit approved forms to the CCC secretary, in order to give DSCCs sufficient processing time.

Meeting the department submission to Registrar deadlines does not guarantee making the designated CCC meeting agenda, just makes it more likely; many factors can influence DSCC processing time; departments are advised to make sure that forms are filled out correctly and completely, e.g., including approvals needed for co-listed courses, in order to minimize delays.

Missing the department submission to Registrar deadlines does not guarantee not making the designated CCC meeting agenda, just makes it less likely; the CCC secretary and DSCC chairs do their best to process forms in a timely manner and when all the stars align it is sometimes possible to process forms in less than a week.

At the June 2014 Faculty Senate meeting, the following policy was approved which is effective for all EC and CC forms approved starting with the August 2014 CCC meeting: “An EC form must be submitted before an experimental course is to be offered. An EC form allows an experimental course to be offered unlimited times during the five year period following its approval. A CC form may be submitted to request a permanent course number, if that course has been offered experimentally at least two times during the preceding five year period.”

Note: New courses which are absolute requirements for a degree program, minor, or certificate, may skip the experimental stage with justification stating such absolute requirement. If the new course(s) are being added as a new requirement for a degree program, then a DC form should also be submitted to modify the degree plan and add the new course(s) requirement(s).